PROJECTNETWORLD » Functions » Additional Functions
| Additional Functions |  |
- Participant management
- Authorization concept
The management of participants and their master data, responsibilities and tasks incl. status can be carried out both on the organizational level as well as the project level. This data is recorded automatically by the system when a user registers.
Authorization concepts are very important especially for IT systems. Authorizations serve to ensure proper access to data and information within a project. These authorization concepts (customized to company-specific requirements) define the rights for editing data (view, read, change and delete) as well as access to the individual tools. This prevents unauthorized changes and improper use of functions.
In general, authorizations are assigned at system level, functional level (e.g. document management system), field level or object-related level (e.g. a specific document). In addition, you can also distinguish between person-based authorizations and role-based authorizations.
For person-based authorizations, access rights are assigned directly to a person (e.g. to documents).
For role-based authorizations, rights are bundled based on organizational functions and assigned to the user or user group. When new users are created in a project, they are assigned one or more roles depending on their function in the project.
When there are changes to responsibilities (e.g. change in employees) or changes to business processes, roles are simply customized once to the changes. This ensures that the authorization concept always remains consistent and transparent.
Project templates simplify the creation of new projects. Proven projects or sub-projects can continue to be reused for future projects (best practice). In addition, company-specific project standards (e.g. project manuals) can also be copied as a project template without an existing project (template pool) and used for future projects. Different structures including authorization concepts can be applied. This includes folder structures, project structures as well as forms, workflows, schedule plans, etc.
Project templates enable you to set up and start projects in the shortest amount of time. Project standards can be continually improved and implemented in projects.
